How to Write a Letter to bank manager for closing Current account

Note: Current accounts are usually held by businesses and companies with respective banks and hence, a letter for closure of the said current account does not require writing the account holder’s personal address, phone number, e-Mail ID, mobile number etc. These letters are written on official company letterheads where all the above mentioned data is printed.

1. Letter to bank manager for closing current account (Sample One)

To:

The Bank Manager
State Bank of india
M.N. Roy Road Branch
New Delhi-110048.

 

Date: DD-MM-YYYY

Dear Sir / Madam,


Ref: Closure of Current A/c No (Mention the Account Number)

We have been operating the aforementioned Current Account with your branch since (Mention date) in the name of our shop, M/S Jalan Jewelry Ltd situated at (Mention Address) in the neighbourhood of your bank. However, we would like to close the account  as we are relocating our shop to Greater Kailash 2 and will not be required to operate the same.

We are surrendering our cheque book and pass book for necessary cancellation at your end and would request you to kindly pay us the last balance standing to the account by cheque please. Please also note that no cheques have been issued from this account with effect from (Mention Date) and none are waiting to be cleared either. However, before closure, should any cheque be issued, kindly honour it.

We may be contacted at our new showroom at (Mention address) for any further clarifications, queries or information. You may also call us at (Mention Telephone Number).

 

It has been our pleasure to be associated with your branch for over twelve years now and we thank you once gain for your efficient services and kind cooperation at all times. Kindly complete all necessary formalities at your end for closure at the earliest.

 

Thanking you,

Yours truly,

For M/S Jalan Jewelry Ltd,

 (Name in All Caps Bold)

Authorised Signatory.

 

2. Letter to bank manager for closing current account (Sample Two)

 

To:

The Bank Manager
(State Name of Bank)
(State Branch Name)
(State Full Address)

 

Date:

 

Dear Sir / Madam,
Ref: Request to close Current A/c No (Account Number To Be Mentioned)
We the undersigned wish to inform you that we would like to close the above mentioned bank account with your branch. You will appreciate that we had opened this branch for banking and financial transactions to be conducted for our garments export business, which unfortunately is being wound up as a matter of corporate policy.

To our knowledge and as per latest figures available from the recently updated Pass Book, a sum of Rs (Mention the amount) is in credit balance with the aforesaid account which may please be paid to us by cheque at the earliest.

We are hereby surrendering our cheque book and all other necessary documents and would very much appreciate if you kindly arrange for the closure at the earliest. We would be happy to answer any queries that you may have regarding the matter and we can be reached at the above mentioned address, telephone number and e-mail ID.

It has been our pleasure to be associated with your branch and we thank you once again for all the help and kind cooperation extended to us during these years.

With best regards, 

Yours truly,
(Name/s of Account Holders in All Caps Bold)

 

3. Letter to bank manager for closing current account (Sample Three)

 

To:

The Branch Manager
(Name of Bank)
(Branch Name)
(Full Address)

 

Date:

 

Dear Sir / Madam,
Re: Current A/c No (Account Number To Be Mentioned) Closure

 

We opened the above mentioned current account with your branch on (Mention Date) and regret to inform you that we have to close it with immediate effect as our corporate headquarters are shifting to New Delhi from here with effect from June 2016.

Kindly arrange to close the account at the earliest after completion of necessary formalities. The cheque book containing 9 leaves with Nos ______________ to ______________ is being surrendered alon with the pay-in slip book and Pass Book for necessary cancellation.

Please note that all necessary KYC documents have already been submitted by us and feel free to contact us for further clarifications, if any.

 

Thanking you,

Yours truly,

(NAME OF AUTHORIZED SIGNATORY IN ALL CAPS)

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